Table of Contents 

Article I.     NAME/PURPOSE OF ORGANIZATION

Article II.    MEMBERSHIP

Article III.   OFFICERS/EXECUTIVE BOARD

Article IV.    BOARD OF DIRECTORS

Article V.     COMMITTEES

Article VI.    ELECTIONS

Article VII.   MEETINGS

Article VIII.  DUES

Article I. NAME/PURPOSE OF ORGANIZATION

1. The name of this organization shall be THE GREATER BOSTON CHAPTER OF THE PENN STATE ALUMNI ASSOCIATION 
2. The purpose of the chapter shall be: 
   
   1. To promote the fellowship and the welfare and to maintain the friendships of Penn State alumni residing in the Greater Boston area by providing information, services, and opportunities for contact.
   2. To serve as the means through which the Pennsylvania State University may become better known in the Greater Boston area.
   3. To provide the University with a resource network in the Greater Boston area.
   4. To encourage the best students to attend Penn State and to assist these students by raising funds to be used for at least one local scholarship.
   5. To assist in fund raising efforts of the University.
   6. To assist the Alumni office efforts to remain in contact with the alumni and to provide a welcome to alumni who are new in the Greater Boston area.
   7. To create a system in which established alumni assist other alumni who are seeking employment opportunities and for students who are seeking summer jobs or academically related internships and practical experience.

Article II. MEMBERSHIP

1. There shall be two classes of membership in the chapter. Both classes shall have the same rights and privileges of membership with the exception that non-alumni are not eligible to become officers of the chapter.
   1. Dues Paying Members: alumni, current students and friends and families of Penn Staters are eligible to become dues paying members.
   2. Non-dues Paying Members: Honorary membership for those who have contributed time and effort on behalf of the chapter and/or have received an honorary degree from Penn State. Honorary memberships must be approved by a majority of the Board of Directors. 

Article III. OFFICERS/EXECUTIVE BOARD

1. The officers of the chapter shall be a President, Vice President of Membership, Vice President of Programs, Vice President of University Relations, Secretary and Treasurer.
2. The officers shall be nominated by a nominating committee and open nominations from members shall be elected by a majority of members present at the annual meeting. The term of office will be for one year. The President shall have served on the Executive Board, Board of Directors, or as a committee chairperson for at least one term. A term of office is one fiscal year. 
4. Vacancies occurring before the end of the term of the Vice Presidents, Secretary and Treasurer shall be filled for the remainder of the term by appointment of the President with the approval of a majority of the Board of Directors. 
5. A vacancy occurring in the office of President shall be filled for the remainder of the term by a member of the Executive Board with the approval of a majority of the Executive Board. 
6. The officers may serve consecutive yearly terms until a successor is duly elected. 
7. The officers shall appoint committee chairpersons. 
8. The officers shall have the powers and perform the duties customarily belonging to their respective offices and especially: 
   1. The PRESIDENT shall preside over all meetings; prepare agendas for all meetings; act as a liaison between the chapter and the Penn State Alumni Association; be responsible for the ongoing management of the chapter; submit the Annual Report and Annual Plan to the Alumni office; maintain club permanent records. 
   2. The VICE PRESIDENT OF MEMBERSHIP shall preside at all meetings in the absence of the President; shall supervise and coordinate the Membership committee; Hospitality Committee, and if applicable, the Career Network Committee; in conjunction with the President and underlying committees, is responsible for coordinating and proposing a platform of ideas to the Board of Directors by the first Board meeting designed to achieve the chapter’s membership goals for the year; upon approval, is responsible for implementing the platform by means of the underlying committees throughout the year; shall provide the Board with a written evaluation and analysis of underlying committees after each function; shall oversee the maintenance of membership lists.
   3. The VICE PRESIDENT OF PROGRAMS shall, in conjunction with the President and underlying committee chairpersons, propose an annual chapter social calendar at the first Board of Directors meeting; shall be responsible for the implementation of the approved social calendar by means of the underlying committees throughout the year; shall supervise and coordinate social events through the committees; shall preside at all meetings in the absence of the President and Vice President of Membership; shall report on current program’s progress and future events at all Board of Directors meeting; shall provide the Board with a written analysis of underlying committees’ effectiveness within two board meetings after each function.
   4. The VICE PRESIDENT OF UNIVERSITY RELATIONS shall preside at all meetings in the absence of the President, Vice President of Membership and the Vice President of programs; in conjunction with the President and underlying committee chairpersons, is responsible for the Freshman Reception, AAC training and College Fairs, Student Sendoff Picnic, and annual scholarship.
   5. The SECRETARY shall accurately record and distribute minutes from all meetings; shall record attendance at all meetings and establish whether or not a quorum is present for voting; shall mail a signed copy of the minutes and the agenda to the Alumni Association; shall keep a copy of all minutes and agenda’s for the chapter’s records.
   6. The TREASURER shall be responsible for the collection and disbursement of chapter funds as directed by the President; shall maintain accurate books of account; shall provide an annual financial statement to the Board and mail a copy to the Alumni Association; shall provide financial updates at Board of Directors meetings; shall submit the books for audit upon the request of the Executive Board and President; shall maintain a bank account in the chapter’s name; shall act in conjunction with the Membership Vice President to maintain the current membership list; shall work with the event coordinators in the collection of reservation fees. 
9. The Executive Board shall meet at the discretion of the President. 

Article IV. BOARD OF DIRECTORS

1. The Board of Directors shall be composed of the six officers listed in Article III and the appointed committee chairpersons.
2. The Board of Directors shall meet monthly or as deemed necessary.
3. There will be a joint meeting of the Old and New Board members at the end of the fiscal year, at which time all materials and records are to be exchanged.
4. The outgoing President shall be an ex-officio member of the next year’s Board of Directors.
5. The Board of Directors shall have the power to authorize the expenditure of money.
6. The Board of Directors shall have the power to authorize the President to appoint committees to carry out the purposes of the chapter.
7. The Board of Directors shall have the power to fix the time and place of the Annual Meeting and any other meetings of the chapter.

ARTICLE V. COMMITTEES

1. All committees shall hold regular meetings.
2. Chairpersons of committees shall be appointed by the Board of Directors. The appointment must be approved by a majority of the Board of Directors.
3. There shall be a Nominating committee. This committee shall be composed of three members in good standing. At least one of the committee members must be a current or outgoing member of the Executive Board (i.e. an officer). This committee shall be responsible for the Call of Nominations. In order for a member to be put on the ballot, he/she shall have received nominations from at least one member of the chapter. Permission must be received by the person being nominated for their name to be placed on the ballot. If no one receives a nomination, the Nominating Committee shall choose the slate.
4. There shall be a Membership Committee. The chair of the committee shall maintain the current membership list and distribute updated lists at least quarterly. The chairperson will work with the Hospitality chairperson to devise a membership drive event and shall supply the Alumni Association with changes in members’ addresses.
5. There shall be a Hospitality Committee. This committee shall contact/recruit new Metro Boston residents by sending them a current copy of the Newsletter and membership application. They shall request, through the President, from the Alumni Association a list of new residents to contact at least twice a year. They shall be responsible for the annual newcomers’ function and shall devise and implement with the assistance of the Membership chairperson a membership drive event. The committee will provide greeters for each chapter function.
6. There shall be a Freshman Reception Committee. This committee shall have the total responsibility for arranging and hosting a reception for area students who will be attending the University in the fall. The committee shall assist in planning the Family and Student Sendoff Picnic.
7. There shall be Social Events Committees. Each chairperson shall be responsible for appointed events that will be coordinated through the Vice President of Programs. They shall be responsible for planning and implementing the chapter events and shall be responsible for providing the necessary volunteers for each event. The committees shall provide timely information for the monthly newsletter.
8. There shall be a person responsible for maintaining the chapter scrapbook with photos and descriptions of the events. This person shall also watch the events/issues in the media that the chapter should be made aware of and report these at the Board of Directors meetings.
9. There shall be a Scholarship Committee. This committee shall work with the Office of University Development and the Treasurer to organize various campaigns for fundraising for the scholarship fund. They shall be responsible for selecting the annual scholarship recipient.
10. There shall be an Alumni Admissions Committee. This committee shall provide volunteers for local college fairs. They shall work with the Penn State Admissions Office to provide training for volunteers and to provide information for interested students.
11. There shall be a Newsletter Editor. This person shall be responsible for producing and mailing all newsletters. The Editor shall notify the Board of Directors of deadlines for information to be received for the newsletter. This person shall act as the chairperson of a Publicity Committee. The Editor and Publicity Committee shall be responsible for providing information to the media about the chapter and its activities and shall provide information for the Penn Stater Magazine.
12. Other committees shall be formed as needed at the discretion of the Board.

Article VI. ELECTIONS

1. Nominations shall be open to all members once a year. Members will nominate candidates by mail prior to the Annual Meeting. A Nominating Committee shall provide a slate for any position that does not receive a nomination from the general membership. The Nominating Committee also reserved the right to nominate more than one person for a position if more than one candidate expresses an interest in a position.
2. The election shall be held at the Annual Meeting and shall be decided by a majority vote of members present at the meeting. 

Article VII. MEETINGS

1. An Annual Meeting of the members for the purpose of electing new officers, presenting a financial statement, and transacting other business of the chapter shall be held during the chapter’s fiscal year July 1 to June 30.
2. Notices of the Annual Meeting shall be sent to the members at least three weeks prior to the date of the meeting and shall specify the principal business to be transacted.
3. Amendments to these Bylaws must be made in writing and submitted at a regular business meeting of the BOARD. The proposed amendment(s) shall be read at two regular and consecutive meetings. The third reading of the proposed amendment(s) shall be followed by a vote for its passage. A two thirds (2/3) acceptance is needed for approval. 

Article VIII. DUES

1. Annual dues of members of the chapter shall be determined by a majority vote of the Executive Board and shall be due and payable when rendered.