The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet Chapter reporting requirements, and to enable authorized persons to determine when, how, and by whom the Board of Director’s of the Greater Boston Chapter of the Penn State Alumni Association was conducted.
DUTIES & ESSENTIAL JOB FUNCTIONS
The Secretary shall:
Maintains records of the Board and ensures effective management of Chapter's records. This should allow for:
accurate recollection of decisions
determination of eligibility to vote
continuity of policies and practices and
accountability of directors and officers
Manage the minutes of Board meetings
Ensures minutes are distributed to Board and membership shortly after each meeting
Assure all the annual filings (as appropriate) at the state level federal level for non-profit organizations.
OTHER FUNCTIONS AND RESPONSIBILITIES
The Secretary shall perform other duties as assigned by the President and/or Board of Directors
INTERNAL REPORTING RELATIONSHIPS
- Penn State Alumni Association (PSAA)